File - Inventory - Data Sheet (v2.8)

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File - Inventory - Data Sheet (v2.8)

You use the Item Update screen – Data Sheet tab to add and maintain any data sheets that you want printed when you supply an item. For example, dangerous goods need to be supplied with a Material Safety Data Sheet (MSDS). You can automate this so the MSDS is printed along with the customer invoice.

You can also use this tab to print other information to be supplied with customer invoices or dispatch notes such as product batch numbers, certificates or product information.

Technical Tip

The MSDS or certificate must already exist as a PDF file. The file can be available on a local drive, a network drive or on a website.

To setup data sheets for an item:

Add a new item or open an existing one.

Refer to "Adding a New Item" or "Updating an Item".

Select the Data Sheet tab.

Micronet displays the Item Update screen - Data Sheet tab.

If you want to:

add a data sheet for this item, select the Add button
insert a data sheet for this item, select the line below where you want the data sheet inserted then select the Insert button
delete a data sheet for this item, select the data sheet then select the Delete button

edit a data sheet for this item, double click on a data sheet or select a data sheet then press Enter.

If you selected to add, insert or edit a data sheet, Micronet displays the Data Sheets screen.

Complete the following fields:

	Field	Value
	Data Sheet	Enter the path and filename of the data sheet you want to add, or select the browse (...) button to find the data sheet. The path can be in the format c:\filename.pdf, http://filename.pdf or https://filename.pdf.
	Type	Enter the data sheet type, e.g. DS for data sheet or SP for Specifications. This is a free text field. Defining different types of data sheets allows you to select a type when you print the auto attachments.

Field

Value

Data Sheet

Enter the path and filename of the data sheet you want to add, or select the browse (...) button to find the data sheet.

The path can be in the format c:\filename.pdf, http://filename.pdf or https://filename.pdf.

Type

Enter the data sheet type, e.g. DS for data sheet or SP for Specifications.

This is a free text field. Defining different types of data sheets allows you to select a type when you print the auto attachments.

Select the Accept button.

If you selected to add a data sheet, Micronet redisplays the Data Sheets screen so you can add further data sheets for this item.

When you have finished entering data sheets, select the Cancel button.

Micronet redisplays the Item Update screen – Data Sheet tab showing all the data sheets for this item.

Select FILE | SAVE.

Technical Tip

To have these data sheets printed automatically when you print the originating document (e.g. an invoice), you need to set them up as auto attachments in the Report Generator (refer to "File - Auto Attachments (v2.8)").